How to Prepare an Audit Report in Apartment and Site Managements

Stages of Preparation of Audit Report

1. Comparison of Income and Expenses

• The cornerstone of the audit is bank statements and the cash register.
• What to Look For? Do the receipts of the collected dues and the expenses incurred correspond to each other?
• Biyos Advantage: Since all income-expense items are instantly matched in digital management systems, the auditor can reconcile on a single screen instead of shuffling paperwork for hours.

2. Decision Book and Business Project Alignment

• Did the management stick to the decisions made at the general meeting?
• Detail: If a large expenditure has been made that is not foreseen in the construction project, whether an additional decision has been made for this must necessarily be processed in the report.

3. Tracking Debtor Units

• The auditor controls how active the management is in pursuing receivables.
• Question: Has enforcement proceedings been initiated for late fees? Is the compensation for delay (interest) calculated correctly?
• Note: “The management has taken the necessary actions regarding debtor apartments” is one of the most important parts of the report.

4. Personnel and Tax Liabilities

• If there is an employee in the building; the state of the fund for salary payments, SSI contributions and severance pay should be examined. In addition, withholdings of payments made on the tax number of the apartment must be checked.

5. Physical Control and Fixture Counting

• The report is not just about numbers.
• Check: Are the newly purchased fixtures (e.g. garden furniture or a new generator) in place? Are maintenance agreements (elevator, fire tube, etc.
) up to date?