How to Track Permits of Apartment Staff

Healthy execution of the working order of personnel, such as janitors, cleaners, gardeners, security guards working in apartments and sites, is one of the important responsibilities of management.

Regular recording of the dates on which staff takes leave, how many annual leave entitlements are available, and the days on which it is reported makes it easier to plan work and keeps records healthy in case of future conflicts.

So what should apartment managers pay attention to when keeping track of staff permits?

Annual Permits Should Be Regularly Followed

to annual paid leave of apartment staff is regulated under the Labor Code No. 4857. The employee's entitlement to annual leave varies according to the working time linked to the same employer

In general;

For employees from 1 year to 5 years (including 5 years): At least 14 days,

For employees over 5 years, less than 15 years: At least 20 days,

• Employees 15 years and more: At least 26 days

annual paid leave must be granted.

The annual paid leave period for employees aged 18 years and younger and employees aged 50 and over cannot be less than 20 days.

Therefore, the date of commencement of work of personnel, the annual leave period they deserve, the permits they use and their remaining leave must be regularly monitored.

It is important to keep records showing the dates and durations of the permits used, rather than just being followed orally. Regular storage of permission forms and related documents also helps to carry out the process more healthily in case of possible conflicts

Excuse Permits and Health Reports Must Also Be Recorded

Staff leave tracking is not limited to annual leave only.

Excuse permits and health reports must also be regularly recorded. Paid excuse leave granted for certain situations under the Labor Code is not deducted from the annual paid leave period.

For example, in cases such as marriage, adoption, the birth of a spouse or the death of relatives specified in the law, employees are entitled to paid leave of excuse for certain periods of time.

addition, it is necessary to keep records of the days that cannot be resumed due to the health report. These records are important in terms of monitoring the personnel attendance status and the correct execution of remuneration and CSR processes.

What should an apartment manager pay attention to?

Under Article 35 of the Law on Condominium, the manager carries out work related to the management of the main real estate and performs duties such as the employment of the necessary personnel and the management of related expenses.

However, personnel must act in accordance with the relevant labor legislation in terms of leave, wages, working time, SSI and other labor rights.

For this reason, it is important to maintain regular staff records, such as permits and reports, not only job entry and wage information, but also personnel records such as permits and reports in staffed apartments and sites.

Careless tracking of permits, especially on sites with multiple staff members, can lead to forgetting which staff are on leave, disrupting the work schedule, or confusing permit balances.

Why Is It Important to Keep Permission Tracking Regularly?

Regularly kept personnel records;

• Monitoring of used and remaining annual permits,

• Easy visibility of staff's leave and report status,

• Making the work plan accordingly,

more orderly conduct of remuneration and other personnel operations,

• To be able to review records in future disputes

makes it easier.

For this reason, tracking personnel permits in apartment management through a specific system creates a healthier working order for both the manager and the employee.

Manage Staff Permissions Easier with Digital Tracking

Digital tracking tools can also be used instead of keeping all records manually to keep track of staff permits on a regular basis.

Regularly kept personnel records allow both planning of daily work in the management of apartments and sites, as well as more controlled execution of personnel processes.