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What Should the Manager Consider When Employing Apartment and Site Personnel?

In apartments and sites, personnel such as janitors, cleaners, gardeners or security guards can be employed. But hiring staff is not only about logging into work and paying a salary in terms of apartment or site management. As an employer, it is necessary to fulfill various obligations in the field of CSR, labor law and occupational health and safety

Personnel Recruitment and Management Decision

The employment of personnel is directly related to the management and expenses of the apartment or site. The manager must carry out his duties taking into account the decisions of the Floor Owners Board and the management plan; personnel expenses must also be taken into account in the management budget and the operating project

Article 35 of the Law on Condominium regulates the duties of the manager in relation to the general management of the matrimonial property and the execution of its work, such as cleaning and maintenance, unless the management plan provides to the contrary. In the business project, the estimated income and expenses and advances to be collected from the owners of the floors are shown.

Job Entry and SGK Operations

Before the

personnel start work, the necessary CSR must be notified of entry into the work and the employee must be notified as insured. The insurance and premium transactions of the staff must also be followed within the time limit

The process is not completed when the entry into work is carried out. Legal obligations, such as payroll, premiums, notices and declarations that arise due to the employment of staff, must also be fulfilled regularly. Therefore, the use of financial advisor support, especially in financial and legal notification processes, facilitates the manager's job.

Employment Contract and Job Description

The work that the employee will perform, working hours, wages and other working conditions must be clearly established. Having the job description as clear as possible can avoid subsequent disputes, especially in buildings with different tasks, such as cleaning, maintenance, gardening or technical work

Occupational health and safety should not be neglected

Occupational health and safety should not be ignored when employing apartment and site personnel . Under the Occupational Health and Safety Law No. 6331, the employer has obligations such as ensuring the health and safety of employees, assessing risks, taking necessary measures, informing employees and providing the necessary training.

is also important to provide employees with appropriate personal protective equipment and to carry out the necessary health surveillance according to the work done. For example, working with cleaning products, using stairs or working at heights can pose different risks. Therefore, appropriate OSH measures should be taken for the work done by the employee.

Salary and Permit Tracking

The remuneration of staff must be paid on time, and records of wage payments should be kept regular. Annual leave and other legal permits must also be followed, and the permits used must be recorded.

Regular record keeping is important not only for the employee, but also for managing to be able to take over past records in a healthy way in manager changes.

Expenses, such as severance pay, should be planned in advance

Labor expenses,

such as severance pay that may arise in the future during the working period of the staff, must be taken into account when preparing the management budget. Advance planning of such expenses helps to avoid the formation of an unexpected burden on the budget of the apartment or site in the future

The important thing here is that the labor costs that may arise in the future are taken into account in the management budget, instead of evaluating in the form that there is also a mandatory “fund” in the law for severance pay.

Personnel Records Must Be Maintained Regularly

Personnel entry information, job description, salary information, permits and other necessary records should be kept in order. The complete transfer of these records when the manager changes allows the new administrator to carry out the process more easily

Regular keeping of personnel records facilitates both daily follow-up in the management of apartments and sites, and facilitates the work of the manager when there is a need for background information.

In Biyos, you can create personnel records for apartment and site personnel, and regularly track salaries and permits. So you can keep basic information about personnel and follow-up processes in one place.

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